Unify Your Security: Integrating Access Control with Your Visitor Management System
True security is seamless. It operates quietly in the background, providing protection without creating friction. By integrating your building's access control system with TimeChart's visitor management system in Dubai, you create a single, intelligent security ecosystem. This connection transforms your visitor check-in process from a simple registration into a dynamic security function, ensuring only the right people have access to the right areas, for the right amount of time.
The Security Gaps of Disconnected Systems
When your visitor system and access control don't talk to each other, you create manual work and dangerous security blind spots.
Manual Card Activation
Receptionists have to manually program and assign access cards for each visitor, a time-consuming and error-prone process.
Forgotten Card Deactivation
Forgetting to deactivate a visitor's card after they leave is a major security risk, leaving a live keycard unaccounted for.
Disconnected Audit Trails
In case of an incident, you have to manually cross-reference two separate systems—the visitor log and the access control log—to piece together what happened.
How Visitor Management System and Access Control Integration Works
Our smart visitor management system acts as the brain, telling your building's access control system what to do automatically.
1. Visitor Checks In
A guest arrives and completes the registration process at the TimeChart kiosk. Our visitor management software verifies their identity and confirms they are an approved visitor for a specific host and time.
2. Access is Automatically Provisioned
Upon successful check-in, TimeChart instantly communicates with your access control system. It can automatically assign a temporary access card or mobile credential to the visitor, granting them permission only for specific areas (e.g., main entrance, specific floor) and only for the duration of their visit.
3. Access is Automatically Revoked on Check-Out
When the visitor checks out of the TimeChart system, a signal is sent back to the access control system to instantly deactivate their credential. This closes the security loop automatically, ensuring no active cards are left unaccounted for. This is the essence of a modern visitor entry system.
The Transformative Benefits of an Integrated Security System
Unbreachable, Granular Security
Assign access levels based on visitor type. Give a client access to the meeting floor, but restrict a contractor to the service area. This level of control is automated and precise.
A Truly Seamless Visitor Journey
Visitors no longer have to wait for a card to be manually programmed. Their access is ready the moment they complete their check-in, creating a smooth, modern, and impressive experience.
A Single, Unified Audit Trail
In the event of a security incident, you have one consolidated report that shows who a visitor was, when they checked in, which doors they accessed, and when they checked out. This is invaluable for investigations.
Technology That Works with Your Existing Infrastructure
The TimeChart visitor management solution in Dubai is designed to be brand-agnostic. We use flexible APIs (Application Programming Interfaces) to connect with a wide range of leading access control systems already popular in the UAE. We work with your existing hardware, including:
- RFID Card Readers
- NFC and Mobile Credentials
- Lobby Turnstiles and Speed Gates
- Elevator Destination Control
- Parking Garage Barriers
Part of a Complete Visitor Management Solution
Access control integration is a powerful component of our comprehensive platform. Discover how TimeChart can revolutionize your entire front desk operation.
Our Main Solution
Visitor Management SystemExplore All Features
View All VMS FeaturesRead Our Blog
Why VMS is ImportantFrequently Asked Questions about VMS Integration
Which access control brands do you integrate with?
We integrate with a wide variety of the most popular access control systems used in Dubai and the UAE. Please contact our team with the details of your current system, and we can confirm compatibility.
Is the integration process complicated?
Our expert technical team handles the entire integration process. We work with your IT and security teams to ensure a smooth and secure connection between the two systems with minimal disruption to your operations.
Can we assign different access levels to different types of visitors?
Yes. This is a key benefit. You can create different profiles (e.g., "Standard Guest," "Contractor," "Interviewee") in our smart visitor management system, and each profile can be mapped to a specific access level in your security system.
What happens if a visitor loses their access card?
Your security or reception staff can instantly deactivate the lost card from either the TimeChart dashboard or your access control system's interface, neutralizing the security risk immediately.
Does this work with elevator control systems?
Yes. For high-rise towers in Dubai, we can integrate with elevator destination control systems. When a visitor checks in, their access can be limited to the specific floor they are visiting, further enhancing security.
Can we still use our existing employee access cards?
Absolutely. The integration does not affect your existing employee access system. It simply allows the visitor management software to communicate with your access control panel to manage temporary visitor credentials.
How does the system handle pre-registered guests?
When you pre-register a guest, you can also pre-assign their access level. When they arrive and check in with their QR code, their access card is automatically activated with the correct permissions without any manual steps.
What is required from our IT team for the integration?
Typically, we require API access to your access control system and coordination with your IT team to ensure secure network communication between the systems. Our team provides clear documentation and guides your team through the process.
Can we get a unified report of visitor check-ins and door access events?
Yes. The integration allows for a much richer data log. You can generate reports from the TimeChart system that show not only a visitor's check-in and check-out time but also a log of which doors they accessed during their visit.
How does integration improve the process for secure lobby management?
It closes the loop between knowing who a visitor is and controlling where they can go. By automating access credentials, you eliminate the human error involved in manual card programming and deactivation, creating a more secure, efficient, and truly modern lobby environment.
Create a Truly Unified Security Environment
Stop managing your security in silos. Connect your visitor management and access control systems for seamless, automated, and intelligent protection. Contact us today for a free consultation.
Talk to an Integration Expert